Approximately
six months before the new members of the Executive Committee
are to begin their terms, after the summer meeting in even
numbered years, the USACM President will request the Treasurer
conduct the election in accordance with USACM Election Procedures.
The
Treasurer will report to the President on the progress of
the election procedure. When the election process is complete,
the Treasurer will report the results to the President and
the President will seek certification of the results by
majority vote of the Executive Committee.
Election
Process
The
election process involves soliciting nominations, constructing
a final slate of candidates, submitting the slate to the
membership for voting, and tallying and reporting the election
results. Conducting the election is the responsibility of
the USACM Treasurer.
Solicitation
of Nominations
The
election process begins with the USACM Treasurer soliciting
nominations for the positions to be elected as specified
in the USACM Bylaws Section 3.2. A call for nominations
will be prepared by the Treasurer that describes the positions
to be elected, general procedure for forming the slate from
the list of nominees, and any applicable special circumstances.
Separate
calls for nominations for the election of the Treasurer
and Members-at-Large positions will be issued by the Treasurer.
Theses calls for nominations will be distributed to the
membership via a cost efficient means that attempts to reach
the largest number of members. Currently, electronic (email)
distribution to the membership via the USACM Digest serves
this function.
The
solicitations should include the names of current and continuing
Executive Committee Members, as appropriate, to avoid nomination
of the continuing members.
Treasurer
Nomination
Nominees
for Treasurer must be members of the USACM in good standing
and willing to perform the duties of an Officer of USACM.
The Treasurer will serve for a total of six years, rotating
through the two years terms of the three Officer positions
of the Executive Committee, i.e. USACM Treasurer, Vice President,
and President.
Each
Individual Member of USACM, in good standing, may submit
one nomination for the office of USACM Treasurer.
Members-at-Large
Nominations
Nominees
for Members-at-Large must be members of the USACM in good
standing and willing to perform the duties of a voting member
of the Executive Committee and advisor to the USACM Officers.
Members-at-Large serve a four year term.
Each
Individual Member of USACM, in good standing, may submit
one nomination for each Member-at-Large position to be elected.
Slate
of Candidates
The
USACM Treasurer shall determine the final slate of candidates
in accordance with the USACM Election Procedures and present
the final slate to the USACM President for approval.
Treasurer
Slate
A preliminary
slate of candidates for the Office of Treasurer may be constructed
by the Treasurer if there is a large number of nominees.
Experience has shown that nominees typically receive nearly
the same (small) number of nominations. With the approval
of the USACM President, such a preliminary slate of candidates
shall be submitted to the membership for a vote to determine
the two candidates to appear on the final slate.
The
final slate of candidates for the office of Treasurer will
contain the two names receiving the greatest number of nominations.
Each candidate will be asked to provide a brief (300 word)
description of why they would like to server as the USACM
Treasurer.
In the
event that more than two nominees receive the greatest number
of nominations, i.e. a tie occurs, the Treasurer will conduct
a runoff election to determine the two candidates for the
final slate.
Members-at-Large
Slate
The
USACM Treasurer will determine the number of Member-at-Large
positions on the Executive Committee that are open for election.
The intent is to elect half of the Members-at-Large positions
in each two year election cycle. Recognizing that Member-at-Large
positions may become vacated during a four year term, with
Executive Committee approval, the Treasurer may add a vacated
position to the count for Member-at-Large positions that
are open for election.
The
final slate of candidates for USACM Members-at-Large will
contain no more than twice the number of Member-at-Large
positions that are open for election. The slate will comprise
those Members-at-Large whose term is expiring, and wish
to be consider for an additional term, and those nominees
for Member-at-Large receiving the greatest number of nominations,
needed to complete the slate.
In the
event of a tie among the nominees needed to complete the
slate, the Treasurer will conduct a runoff election to determine
the necessary number of candidates for the final slate.
Special
Consideration
It is
desired to have no more than two representatives from the
same institution serving on the Executive Committee, and
no two Officers shall be from the same institution.
This
limit on representation from an institution should be used
as a criteria in forming the final slates from the list
of nominees. Nominees should be eliminated from consider
for the final slate to achieve the desired broad intuitional
representation of the Executive Committee
USACM
Treasurer - No nominee from the same intuition as a continuing
Officer, i.e. Vice President and Treasurer, may appear on
the final slate.
Members-at-Large
